Vendor Application Form Templates

Browse FormNX's free vendor application form templates and approve vendors faster - no code required. Each vendor application form is fully customizable, mobile-ready, and easy to embed, capturing the vendor's contact and business details, tax ID, products or services offered, booth or space preferences, insurance, and payment. Use them to accept event, craft fair, art show, food, and farmers market vendor applications, or as a new vendor setup and supplier onboarding form for procurement and accounts payable. Add conditional logic, collect booth fees online, accept document uploads, and get instant notifications for every application. Pick a vendor application form template below, customize it, and start collecting vendor applications in minutes.

1+ Templates Free Customizable Mobile Ready

Arts and Craft Fair Application Form

About Vendor Application Form

What Is a Vendor Application Form?

A vendor application form is an online form that businesses and event organizers use to collect and review information from vendors who want to participate or supply goods. It captures the vendor's contact and business details, what they offer, and any requirements - so you can review applicants and approve the right ones in one place.

A vendor application is a type of application form template used to vet and approve vendors.

Why Use a Vendor Application Form?

Whether you're filling booths at a market or onboarding a new supplier, a vendor application form standardizes the information you collect, replaces paper and email back-and-forth, and gives you one organized list to review and approve. Event organizers use it to vet and select vendors; procurement and accounts payable teams use it to set up new suppliers with the right tax and banking details.

Running an event? Pair it with our event management form templates for vendors, staff, and attendees.

Types of Vendor Application Forms

Event Vendor Application Form - accept vendor applications for events, expos, and conferences.
Craft Fair / Art Show Vendor Application - sign up makers and artists for fairs and markets.
Food Vendor / Food Truck Application - collect menus, permits, and health certifications.
Farmers Market Vendor Application - register growers and producers with product and stall details.
New Vendor Setup / Supplier Onboarding Form - onboard a new supplier with tax ID, banking, and W-9 details.
Accounts Payable (AP) Vendor Request Form - add or update a vendor in your AP system.

What to Include in a Vendor Application Form

Vendor and business name, contact details, and website
Business type and tax ID / EIN (and W-9 for new suppliers)
Products or services offered
Booth, space, or stall preferences
Insurance/certificate of insurance and any permits (file uploads)
Booth or application fee and payment
Agreement to event policies or supplier terms

How to Create a Vendor Application Form (Free)

Pick a vendor application template below.
Customize the fields for your event or supplier process.
Add file uploads for insurance, permits, and W-9s.
Collect the booth fee with an online payment form, and use conditional logic so each vendor type sees the right questions.
Publish and share by link, QR code, or website embed.

Benefits of Online Vendor Application Forms

One organized, reviewable list of every vendor applicant
Collect documents, fees, and details in a single step
Faster approvals and fewer back-and-forth emails
Automatic notifications and confirmations
Reusable, branded templates for every event or vendor type

Tips for an Effective Vendor Application Form

Ask for only what you need to approve a vendor - keep it short.
Use file uploads for insurance, permits, and tax forms.
Use conditional logic so food, craft, and commercial vendors see relevant questions.
Collect the booth or application fee on the form to confirm commitment.
Send an automatic confirmation so vendors know their application was received.

Frequently Asked Questions (FAQs)

What documents should vendors submit with their application?

It depends on the event or supplier type, but commonly: a certificate of insurance, relevant permits or licenses, a tax ID or W-9, and sometimes product photos or a menu. Add file-upload fields so vendors can attach them to the application.

Can I collect booth or application fees on the form?

Yes, connect Stripe or PayPal so vendors pay the booth or application fee when they apply, confirming their spot.

What's the difference between a vendor application and a vendor registration form?

An application is reviewed and approved before a vendor is accepted; a registration form signs up an already-approved vendor. You can use this category for both.